Volunteers
Volunteers serve a very important role at St. Francis Xavier School. As a volunteer, you help to support educational programming and experiences for our students. We have several ways for you to volunteer at SFX.
Volunteers are required to complete a Virtus training, here are the volunteer Virtus requirements.
All employees and volunteers who have contact with students undergo thorough screening, including background checks through the Ohio Bureau of Criminal Investigation & Identification (BCI&I). For complete information on screening policies, see the revised Policy for the Safety of Children in Matters of Sexual Abuse, section 1.2 (p. 3).
To learn more about our different opportunities for volunteers, please see our volunteer guide below.
In an effort to respect our students’ privacy, we request all volunteers to limit their cell phone usage during their volunteer time. This will include all taking photos, texting, or calling our students’ parents/families. We thank you for understanding and the gift of your time.
Room Parent
DESCRIPTION OF RESPONSIBILITIES
Room Parents are responsible for coordinating parties/field day with the teachers, setting up, and cleaning up for each gathering. Room Parents and Teachers work together. It is the responsibility of the Room Parents to liaise with the teacher, at least two weeks prior to the gathering. Upon the scheduled gathering, the Room Parents and Teachers will assist each other in facilitating. The Teacher will remain with his/her class to maintain control and discipline of the students, at all times.
The Room Parents are responsible for contacting classroom parents, via telephone or letter, to request donations for the party. Please allow the parents ample time to send in the items requested. Snacks, drinks, games, paper products, and such. We ask that we limit the number of volunteers to three per classroom for each event for the safety of all the teachers and staff. (Please remind parents that they must be signed in first and obtain a visitor’s pass.)
Keep in mind; most of the parties are hour-long, which provides you with a fair amount of time to provide snacks, crafts, games, or other activities. It is up to you and the teacher to decide what will make each gathering a success.
All classroom gatherings are to be held within their respective classrooms.
Please check first with your teacher for any special requests or for any changes in set-up times. Allow ample time for clean-up, following the party, and prior to dismissal.
In the event the Room Parents cannot be present to set up and/or clean up, someone should be specifically designated to serve in this capacity. Again, please include other parents to assist you with a limit of three per classroom.
Room Parents in each specific grade level must work together to coordinate the gatherings to ensure that all gatherings remain consistent and to avoid competition between individual classrooms. THIS MEANS: Communicate with your fellow Room Parents within your grade level so that classes within the same grade level receive similar parties. This does not mean that parties must be identical. By all means, be creative.
When providing snacks keep school policy in mind: check with the teacher for food allergies, it is important to provide a safe environment for all students. Room parents must contact parents who have a child with a food allergy.
For field day, a hot dog lunch will be provided for all students. No outside food will replace the provided lunch scheduled by the PTA.
In an effort to respect our students’ privacy, we request all volunteers to limit their cell phone usage during their volunteer time. This will include all taking of photos, texting, or calling our students’ parents/families. We thank you for understanding and the gift of your time.
Library Volunteer
Please contact Mrs. Erin Becker at ebecker@sfxmedina.org to sign up.
Lunchroom and Recess Volunteer
We are excited to welcome back lunch and recess volunteers for the 2021-2022 school year. Because of the many challenges we continue to face, volunteering will look different than in previous years. We are looking for volunteers that are able to commit to a certain day of the week for a month at a time. We are asking for 2 volunteers for lunch daily, and 2 volunteers for recess. If your schedule permits, we are also looking for substitute volunteers that we could call in case someone is unable to fulfill their spot.
Example: If you choose Mondays in September you will be signing up for all Mondays in September.
Unfortunately, we will not be able to take “walk-ins” at this time. We appreciate your understanding in this matter.
Lunch Volunteers
If you would like to become a lunchroom volunteer please contact Lauren Kumor at lkumor@sfxmedina.org. Please specify which day of the week works for you and a month of preference. Lunch volunteer hours are from 11:40 a.m. -1:15 p.m. Lunch volunteers are to report directly to the lunchroom (church basement) to sign in. Once the official calendar comes out it will be sent out to all volunteers that have requested to help. We understand that your schedule may change. If this happens please contact Lauren Kumor by 9 a.m. on the day that you are scheduled to report your absence so that we can call a substitute volunteer.
Recess Volunteers
If you would like to become a recess volunteer please contact Kelly Klik-Tibaldi at kklik@sfxmedina.org . Please specify which day of the week works for you and a month of preference. Recess volunteer hours are from 12:10 p.m.-1:15 p.m. Recess volunteers are to report directly to the gym parking lot to sign in with Kelly Klik-Tibaldi. Once the official calendar comes out, it will be sent out to all volunteers that have requested to help. We understand that your schedule may change. If this happens please contact Kelly Klik-Tibaldi by 9 a.m. on the day that you are scheduled to report your absence so that we can call a substitute volunteer.
With the help of volunteer parents, they strive to ensure that our children are able to eat and play in a safe and comfortable environment. However, if we do not have enough parent volunteers, our goals cannot be achieved, and it is our children who ultimately suffer.
